> ## Documentation Index > Fetch the complete documentation index at: https://docs.goguardian.com/llms.txt > Use this file to discover all available pages before exploring further. # Share Reports in Pear Assessment > Share reports with colleagues, choose what data recipients can view, and control whether they can change report filters. Share reports with colleagues in Pear Assessment and choose what data they can view and whether they can change report filters. ## Share a Report 1. Open the report you want to share. 2. Select **Share Report**. ![Pear Assessment Share Report dialog with Report Name, Share With, data access options, and a checkbox for filter editing](https://mintcdn.com/goguardian/z2wuWBFipFz8a7qi/images/screenshots/share-reports/share-report.png?fit=max\&auto=format\&n=z2wuWBFipFz8a7qi\&q=85\&s=a879e92349fb16a306f6c52e7aff1534) Use the Share Report dialog to configure recipients, data access, and filter editing. 3. Configure the following settings: * **Report Name:** Enter a name for the shared report, up to 50 characters. * **Share With:** Select the recipients. Available audiences include teachers, school administrators, district administrators, Collaboration Groups, and individual users. * **What data can they see:** Select **Same Data as Me** or **Their data only**. * **Allow recipients to edit filters:** Select this checkbox if recipients should be able to change the report’s available filters. 4. Review your sharing settings. 5. Click **Share**. After sharing, open **Insights > Shared Reports** to find the report and review its recipients and access settings. ## Choose What Data Recipients Can See Choose between 2 options to control what data recipients can access when viewing a shared report. ### Use Same Data as Me Use **Same Data as Me** when you want recipients to see the same data scope available to you in the report. * All recipients see the same data scope as the person sharing the report. * Recipients see the same set of data regardless of their individual organizational access. **Example:** A school administrator shares a school-wide performance report with teachers. If **Same Data as Me** is selected, all teachers can see the same school-wide data available to the school administrator, rather than being limited to their individually assigned students. > [!WARNING] > > Before sharing, confirm that every recipient is authorized to view the data included in your report. This option may provide a broader view than the recipient’s usual school or classroom access. ### Use Their Data Only Use **Their data only** when each recipient should see data based on their own permissions and organizational access. * Each recipient sees data relevant to their own access level. * School administrators see data available for their respective schools. * Teachers see data relevant to their assigned students or classes, based on their permissions. **Example:** A school administrator shares a school-wide performance report with teachers. If **Their data only** is selected: * Teacher A sees data for their assigned students. * Teacher B sees data for their assigned students. Recipients may therefore see different results when opening the same shared report. ## Choose Whether Recipients Can Edit Filters The **Allow recipients to edit filters** checkbox controls how recipients can interact with the report. * **Selected:** Recipients can change available filters to explore the data. * **Cleared:** Recipients can view the report using the filters configured by the person sharing it. **Example:** If you share a report filtered to Grade 5, enabling filter editing allows recipients to select another available grade. > [!NOTE] > > Filter editing does not independently change data access. The data recipients can view depends on the selected data access setting. > > * With **Same Data as Me**, recipients can modify available filters within the data scope shared with them. > * With **Their data only**, recipients remain within their own data permissions, even when filter editing is enabled. ## View Shared Reports You can view reports shared by you and reports shared with you from the **Shared Reports** tab under **Insights**. 1. Navigate to **Insights**. 2. Select the **Shared Reports** tab. ![Pear Assessment Insights Shared Reports list showing a shared Test Completion Analysis report and its sharing settings](https://mintcdn.com/goguardian/z2wuWBFipFz8a7qi/images/screenshots/share-reports/shared-reports.png?fit=max\&auto=format\&n=z2wuWBFipFz8a7qi\&q=85\&s=a4efd958b7620c8142794d13f953fc52) Find reports and review their sharing configurations in Insights > Shared Reports. 3. Find the report you want to view. 4. Click the report to open it. The list displays the following information: | Field | Description | | - | - | | Report Name | Name of the shared report | | Report Type | Type of report shared | | Shared By | User who shared the report | | Shared With (Org - Role) | Recipients and their organizational roles | | Sharing Scope | Selected sharing scope | | Data Scope | Data access setting | | Filter Editing | Whether filter editing is enabled or disabled | | Date | Date the report was shared | ## Select Recommended Sharing Settings * **School-wide reporting:** Choose **Same Data as Me** when all recipients should see the same school-wide data. * **Recipient-specific reporting:** Choose **Their data only** when recipients should see data based on their own organizational access, such as a teacher’s classes or an administrator’s school. * **Interactive analysis:** Enable filter editing when recipients need to explore different available grades, subjects, or other report dimensions. * **A predefined report view:** Disable filter editing when recipients should use the filters you selected. ## Check Availability Report sharing is available across all report types for users with the following subscriptions: * Premium * Enterprise * Data Studio ## Frequently Asked Questions ### What Is the Difference Between Same Data as Me and Their Data Only? **Same Data as Me** allows recipients to see the same data scope as the person sharing the report. **Their data only** applies each recipient’s own data access permissions, so different recipients may see different data in the same shared report. ### Can Teachers See School-Wide Data When a School Administrator Shares a Report With Them? Yes. If the school administrator selects **Same Data as Me**, teachers can see the same school-wide data available to the administrator, rather than being limited to their assigned students. ### Does Enabling Filter Editing Allow Recipients to Access Additional Data? Filter editing does not independently change data access. With **Their data only**, recipients remain restricted to their own data permissions even when filter editing is enabled. With **Same Data as Me**, recipients can explore the data within the scope shared with them. ### Can Recipients Change Filters if Filter Editing Is Disabled? No. Recipients can view the report using the filters configured by the person sharing it but cannot modify them. ### Where Can I Find Shared Reports? Navigate to **Insights > Shared Reports**. The tab displays reports shared with you and reports shared by you. Click any report in the list to open it. ### Which Report Types Support Sharing? Report sharing is available across all report types for Premium, Enterprise, and Data Studio users. ## Resources [Share Assessment Data via Collaboration Groups](https://docs.goguardian.com/products/pear-assessment/share-assessment-data-via-collaboration-groups.md) explains how administrators create groups for sharing reports. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.