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The Early Warning report requires district-defined risk bands before it can display data. Risk bands determine which students appear in the high, medium, and low risk categories based on criteria your district selects. This article explains how to create and update those bands.

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Before You Start

  • You must have a district administrator role and the Data Operations permission in Pear Assessment. See Set Up Data Studio for Your District to verify your permissions.
  • Decide which risk factors your district wants to use. Risk bands can be based on attendance rates, academic performance (average score or proficiency percentage), or a combination of both.

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Create Risk Bands

  1. In Pear Assessment, go to Data Studio and open the Early Warning report.
  2. Click Configure Risk Bands in the top right of the report.
  3. Select Add Risk Band.
  4. Name the band (for example, “High Risk,” “Moderate Risk,” “Watch List”).
  5. Set the criteria for the band:
    • For attendance-based criteria: select the attendance metric (attendance rate, tardies, or chronic absenteeism) and set the threshold (for example, attendance rate below 85%).
    • For academic performance criteria: select the assessment type and set the threshold (for example, average score below 65%).
    • To combine criteria: select multiple conditions and choose whether students must meet all conditions or any one of them.
  6. Set the band color (red, yellow, or green) to indicate severity in the report.
  7. Click Save.
  8. Repeat for each risk level your district uses.

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Set the Default Risk Band View

After creating risk bands, set which band is shown by default when district administrators open the Early Warning report.
  1. In the Configure Risk Bands panel, click Set Default View.
  2. Select the risk band to show by default.
  3. Click Save.
Individual users can change the displayed band using the report filter when they are viewing the report.

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Update or Remove Risk Bands

Risk bands can be edited at any time. Changes apply to the report immediately but affect only new data calculations going forward — historical data is not recalculated. To edit a risk band:
  1. Open Configure Risk Bands.
  2. Click the band name to open it.
  3. Change the name, criteria, or color.
  4. Click Save.
To remove a band:
  1. Open Configure Risk Bands.
  2. Click the three-dot menu next to the band.
  3. Select Delete.
Deleting a band removes it from the report immediately. Students previously categorized in that band move to whichever remaining band their data qualifies them for.

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Verify It Worked

After saving your risk bands, open the Early Warning report. Students should now appear in the report categorized by risk level. If the report still shows no data, confirm that assessment results and attendance data are available for the selected duration and that the Select Tests and Select Classes filters are not too narrow. If no students appear in a specific band, that band’s criteria may be too restrictive, or no students currently meet the threshold.
Last modified on July 16, 2026