Share Reports in Pear Assessment

Share reports with colleagues in Pear Assessment and choose what data they can view and whether they can change report filters.

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Share a Report

1. Open the report you want to share.
2. Select Share Report.

3. Configure the following settings:
   • Report Name: Enter a name for the shared report, up to 50 characters.
   • Share With: Select the recipients. Available audiences include teachers, school administrators, district administrators, Collaboration Groups, and individual users.
   • What data can they see: Select Same Data as Me or Their data only.
   • Allow recipients to edit filters: Select this checkbox if recipients should be able to change the report’s available filters.
4. Review your sharing settings.
5. Click Share.

After sharing, open Insights > Shared Reports to find the report and review its recipients and access settings.

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Choose What Data Recipients Can See

Choose between 2 options to control what data recipients can access when viewing a shared report.

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Use Same Data as Me

Use Same Data as Me when you want recipients to see the same data scope available to you in the report.

• All recipients see the same data scope as the person sharing the report.
• Recipients see the same set of data regardless of their individual organizational access.

Example: A school administrator shares a school-wide performance report with teachers. If Same Data as Me is selected, all teachers can see the same school-wide data available to the school administrator, rather than being limited to their individually assigned students.

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Use Their Data Only

Use Their data only when each recipient should see data based on their own permissions and organizational access.

• Each recipient sees data relevant to their own access level.
• School administrators see data available for their respective schools.
• Teachers see data relevant to their assigned students or classes, based on their permissions.

Example: A school administrator shares a school-wide performance report with teachers. If Their data only is selected:

• Teacher A sees data for their assigned students.
• Teacher B sees data for their assigned students.

Recipients may therefore see different results when opening the same shared report.

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Choose Whether Recipients Can Edit Filters

The Allow recipients to edit filters checkbox controls how recipients can interact with the report.

• Selected: Recipients can change available filters to explore the data.
• Cleared: Recipients can view the report using the filters configured by the person sharing it.

Example: If you share a report filtered to Grade 5, enabling filter editing allows recipients to select another available grade.

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View Shared Reports

You can view reports shared by you and reports shared with you from the Shared Reports tab under Insights.

1. Navigate to Insights.
2. Select the Shared Reports tab.

3. Find the report you want to view.
4. Click the report to open it.

The list displays the following information:

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Select Recommended Sharing Settings

• School-wide reporting: Choose Same Data as Me when all recipients should see the same school-wide data.
• Recipient-specific reporting: Choose Their data only when recipients should see data based on their own organizational access, such as a teacher’s classes or an administrator’s school.
• Interactive analysis: Enable filter editing when recipients need to explore different available grades, subjects, or other report dimensions.
• A predefined report view: Disable filter editing when recipients should use the filters you selected.

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Check Availability

Report sharing is available across all report types for users with the following subscriptions:

• Premium
• Enterprise
• Data Studio

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Frequently Asked Questions

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What Is the Difference Between Same Data as Me and Their Data Only?

Same Data as Me allows recipients to see the same data scope as the person sharing the report. Their data only applies each recipient’s own data access permissions, so different recipients may see different data in the same shared report.

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Can Teachers See School-Wide Data When a School Administrator Shares a Report With Them?

Yes. If the school administrator selects Same Data as Me, teachers can see the same school-wide data available to the administrator, rather than being limited to their assigned students.

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Does Enabling Filter Editing Allow Recipients to Access Additional Data?

Filter editing does not independently change data access. With Their data only, recipients remain restricted to their own data permissions even when filter editing is enabled. With Same Data as Me, recipients can explore the data within the scope shared with them.

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Can Recipients Change Filters if Filter Editing Is Disabled?

No. Recipients can view the report using the filters configured by the person sharing it but cannot modify them.

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Where Can I Find Shared Reports?

Navigate to Insights > Shared Reports. The tab displays reports shared with you and reports shared by you. Click any report in the list to open it.

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Which Report Types Support Sharing?

Report sharing is available across all report types for Premium, Enterprise, and Data Studio users.

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Resources

Share Assessment Data via Collaboration Groups explains how administrators create groups for sharing reports.