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Shared Views let your organization publish a saved view of GoGuardian Discover App Catalog data. A Shared View keeps the filters captured when it was created while letting viewers search, sort, and move between pages. Your Discover role needs Edit/View access for Shared Views to create or manage Shared Views. Shared Views are organization-owned. Any user with this permission can manage every Shared View in the organization.
New Shared Views are Public by default. Anyone with the link can open a Public view without signing in to Discover. Review its columns and Public Description before sharing the link.

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Prepare the App Catalog

  1. Go to Discover and select App Catalog.
  2. Apply the filters you want the Shared View to use, including Schools when you want to limit the view to selected schools.
  3. Set the date range.
  4. Confirm that the App Catalog shows the apps you want to share.
The Shared View wizard captures the App Catalog’s current filters, including the Schools filter. Viewers cannot change those captured filters or the saved date-range behavior.

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Create a Shared View

  1. From App Catalog, click Create Shared View.
  2. Enter a Shared View Name.
  3. Enter a Public Description. This description appears to people who open the Shared View.
  4. Optionally, enter an Internal Description. Only Discover users who can manage Shared Views see this description.
  5. Review the filters captured from the App Catalog.
  6. If the captured date range ends today, choose how the date range behaves:
    • Fixed date range: Keeps the original start and end dates.
    • Rolling date range: Moves the range forward over time while keeping the same duration.
  7. Choose the columns to display.
  8. Finish creating the Shared View.
  9. Verify the result: Discover creates the view as Public, displays a toast with a copyable link, and adds the view to the top of the Shared Views table.

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Choose Visible Columns

Turn each column on or off based on what the intended audience needs.
  • Approval Status
  • Notes
  • Approval Date
  • Expiration Date
  • Attachments
  • Unique Users
  • Avg. Screen Time
  • Tags
  • Last Used

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Review Additional Columns

Visible Columns panel showing the columns available in a Shared View
Public viewers can see every enabled column. They can also download approval attachments when Attachments is enabled. Review notes, attachments, assigned-administrator information, and licensing or cost data before publishing the view.

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Understand Public and Private Access

Changing a Public view to Private immediately deactivates its link. Changing the view back to Public reactivates the same link. Shared View links do not expire automatically. To replace a link, regenerate its URL or delete the view.

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Manage Shared Views

Go to Shared Views to manage the organization’s views. Any Discover user with Shared Views: Edit/View can manage every view in the table, regardless of who created it. From the view or its actions menu, you can:
  • Edit its name, descriptions, filters, date-range behavior, and visible columns
  • Duplicate it
  • Change its access mode between Public and Private
  • Copy its link
  • Regenerate its URL
  • Delete it
Saved edits appear at the existing URL. If the original creator leaves the organization or loses access, other authorized users can continue managing the view.

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Duplicate a View

Duplicating creates a separate Shared View with a new URL. The copy keeps the source view’s Public or Private access mode and configuration. You can then edit the copy without changing the original.

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Regenerate a URL

Use Regenerate URL from the view’s actions menu when you need to replace a distributed link. Regenerating a URL:
  • Immediately invalidates the old URL
  • Creates a new URL for the same Shared View
  • Preserves the view’s access mode, filters, columns, name, and descriptions
After regenerating the URL, use the separate Copy Link action to copy it. Discover does not show the new URL in a toast.

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Delete a View

Deleting a Shared View permanently invalidates its URL. Create a new view if you need to share the configuration again later.

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Understand the Viewer Experience

A person opening a Public Shared View can:
  • Search within the displayed apps
  • Sort the displayed columns
  • Move between pages
  • Download approval attachments when Attachments is included
A viewer cannot:
  • Change the captured filters
  • Change the date range
  • Turn columns on or off
  • Export the displayed data
Viewer searches, sorting, and pagination do not change the saved Shared View.

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Use the Approved Apps View

Discover automatically provides an Approved Apps Shared View for the organization. Authorized users can manage it from the Shared Views table like other organization-owned views. Review its configuration and access mode before distributing its link.

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Troubleshoot an Unavailable Shared View

If a Public view displays Shared View Unavailable, traffic may be temporarily higher than usual. Refresh the page after a few minutes. If the link continues to be unavailable, ask a Discover user with Shared Views: Edit/View access to confirm that:
  • The view still exists
  • Its access mode is Public
  • The URL has not been regenerated

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Resources

Last modified on August 17, 2026