Getting Started
Learn what Discover does and how it’s organized.
Dashboard and Data
Filter, read, and compare dashboard metrics.
App Catalog
Browse apps, review fields, and check policy and terms.
Licenses and Contracts
Manage licenses and upload contracts.
Admin Integration
Block apps in GoGuardian Admin from Discover.
Troubleshooting
Resolve missing data and failed uploads.
Understand What GoGuardian Discover Does
Discover turns raw app usage data into strategic intelligence. Instead of guessing which tools students actually use, you get verifiable, continuously updated metrics that let you make confident decisions about your edtech budget, vendor contracts, and compliance posture.AI-powered license usage analytics
AI identifies unused and underused licenses and recommends exactly which subscriptions to cut or renegotiate.
Identify unused and underused licenses
Easily generate reports showing licenses that were purchased but never used, so you can find savings before contract renewals.
Usage by grade, classroom, and subject
Analyze app adoption down to the grade level, classroom, and subject area to guide targeted professional development.
Vendor contract negotiation intelligence
Enter vendor meetings with precise usage patterns, adoption rates, and engagement data to negotiate better pricing and terms.
Unsanctioned app detection
Instantly surface applications being used by students that have not been approved by your district’s IT policy.
App privacy and terms change alerts
Automatically track changes to app privacy policies and terms of service so you are notified when a tool’s data practices shift.
Security gap identification
Maintain a continuous, auditable inventory of all applications in use and identify tools that may introduce security risks.
Compliance verification for data privacy
Confirm that only properly vetted tools are in use across your district, supporting your data privacy compliance obligations.
Save Money with GoGuardian Discover
Districts often carry unused or underused software licenses from year to year because renewal decisions happen before usage data is available. Discover solves this by giving you a clear picture of adoption before your contracts come up for renewal. You can generate reports that show, for every application in your inventory, how many licenses were purchased versus how many were actually used — broken down by school, grade level, or classroom. This lets you go into budget conversations with concrete evidence rather than estimates.Discover updates data once per day, during off-hours. Usage and license data in your reports reflects the most recent completed refresh cycle.
Generate Negotiation-Ready Reports
When a vendor contract comes up for renewal, Discover gives you the data you need to negotiate from a position of strength. You can pull reports on:- Usage rates and adoption percentages across your district
- Which schools or grade levels are actively using a tool versus ignoring it
- Trends over time showing whether adoption is growing or declining
Manage App Inventory
Discover provides a continuous inventory of every application in use across your district, not just the ones your IT team officially sanctioned. When a student or teacher uses a tool that is not on your approved list, Discover flags it so you can investigate and make a policy decision. This protects your district from tools that may collect student data without proper vetting, violate district security policies, or create compliance gaps. Discover also identifies changes to app privacy policies and terms of service over time. If an approved tool changes how it handles student data, you will know — so you can review the change and act before it becomes a compliance issue.Connect with GoGuardian Admin
Discover data works directly with GoGuardian Admin to close the loop between visibility and enforcement. License utilization metrics and app inventory data inform your filtering policies. When Discover identifies an unsanctioned or high-risk application, you can immediately create a blocking rule in GoGuardian Admin. This means the insights you generate in Discover translate directly into action without requiring manual coordination between tools.Frequently Asked Questions
How do I justify EdTech spending to the board?
How do I justify EdTech spending to the board?
Discover provides verifiable data on application usage and adoption rates. You can generate reports showing which applications are highly utilized and delivering instructional value, giving you the evidence you need to justify renewals and budget proposals to school board members and district leadership.
Can Discover help with vendor contract negotiations?
Can Discover help with vendor contract negotiations?
Yes. Discover identifies underused or unused licenses and applications before renewal deadlines. This gives you critical leverage in contract discussions — you can negotiate for better pricing based on actual utilization or cut costs on tools with low adoption. Vendors cannot dispute usage data pulled directly from student activity.
How does Discover handle unsanctioned apps?
How does Discover handle unsanctioned apps?
Discover tracks every application in use across your district and flags tools that have not been approved by your IT policy. It identifies unsanctioned applications that may pose privacy risks or violate your security policies, so you can investigate and block them immediately through GoGuardian Admin.
How often is data updated?
How often is data updated?
Discover updates data once per day, during off-hours. Usage and license data in your reports reflects the most recent completed refresh cycle.
Does Discover help with privacy compliance?
Does Discover help with privacy compliance?
Yes. By identifying all applications in use — including unsanctioned ones — Discover helps you ensure that your district is only using tools that have been properly vetted for data privacy compliance. This supports your obligations under FERPA, COPPA, CIPA, and applicable state laws.