Skip to main content
Auto-approve is a per-room setting in GoGuardian Hall Pass that lets passes to a specific room bypass the Waiting for Approval state and go directly to Active. It’s most useful for high-traffic, low-supervision rooms like bathrooms or water fountains where individual approval adds friction without adding value. Auto-approve does not bypass site-wide enforcement. Capacity limits, pass limits, time restrictions, and out-together rules can still block a pass even when auto-approve is turned on for the destination room.

​
Enable Auto-Approve for a Room

  1. Go to Manage and select Rooms.
  2. Select the room you want to configure.
  3. In the room form, turn on Auto-Approve Passes.
    The field description reads: “Automatically approve passes to this room. This is useful for rooms like bathrooms.”
  4. Click Save.
  5. Verify the result: The room now shows Auto-Approve Passes as enabled. Passes to this room move directly to Active without requiring manual approval.

​
Understand What Still Applies When Auto-Approve Is On

Turning on Auto-Approve Passes for a room does not disable other enforcement checks. A pass to an auto-approve room can still enter Waiting for Approval if any of the following apply:
  • Destination room is at capacity: the room has reached its active pass limit
  • The maximum number of hall passes for this site are in use: site capacity is full
  • Student has reached the pass limit: the student has hit a daily or weekly pass limit
  • Minimum time between passes: the student is within a cooldown window
  • Another student with an out-together rule is currently in the hallway: an out-together rule applies to this student
  • Time restriction is active: a time restriction is currently blocking new passes
If a pass to an auto-approve room is in Waiting for Approval, check the pass for the specific blocker reason.

​
Choose When to Use Auto-Approve

Auto-approve works best for rooms where:
  • Traffic is high and passes are routine (bathrooms, water fountains, hallway lockers)
  • No destination teacher approval is needed
  • Speed of movement matters more than review
For rooms that require staff oversight (counselor’s office, nurse, administrator), leave auto-approve off so staff can review each request.
Last modified on July 15, 2026