Group Rules let administrators apply pass limits to a defined set of students instead of relying on site-wide defaults. Use a group rule when a specific group of students needs a different daily or weekly pass limit than the rest of the site, for example, students on a behavior plan who need tighter limits, or a support group that needs more flexibility.
Group Rules do not control time-of-day access. To block passes during specific time windows, use Time Restrictions.
Create a Group Rule
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Go to Manage and select Group Rules.
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Select Create Group Rule.
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Complete the form:
- Name: the rule name visible to administrators and staff
- Description: an optional note visible to administrators and staff. Use this to document why the rule exists.
- Pass Limit: enter a number and select the interval: Per Day or Per Week
- Students: select individual students to include in this rule
- Organizational Units: select 1 or more OUs to apply the rule to students directly in those OUs (see note below)
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Click Save.
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Verify the result: The new group rule appears in the Group Rules list. Students covered by the rule now use the group rule’s pass limit instead of the site default.
Understand Pass Limit Intervals
Choose Per Day for limits that need to reset with each school day. Choose Per Week when students have a set number of passes for the whole week, regardless of how they distribute them.
Apply OUs for Bulk Targeting
Organizational Units let you apply a group rule to all students directly enrolled in an OU without selecting each student individually.
Important: OU targeting applies only to students who are direct members of the selected OU. Students in child OUs (descendants) are not included. If your OU structure is hierarchical, add each relevant child OU separately or add students individually.
Review Configuration Tips
Keep group membership intentional. Large or poorly scoped groups are harder to troubleshoot when a pass is unexpectedly blocked.
Name rules for the policy, not the students. A name like “Behavior Plan: Reduced Passes” is more useful to staff than a student’s name or an internal code.
Multiple rules can apply to the same student. If a student is in 2 group rules with different limits, Hall Pass uses the most restrictive limit. Audit overlapping rules if staff report unexpected blocks.
“It works for some students but not others.” That’s usually a group rule behaving as designed. Make sure staff know which students are in which groups and why. Last modified on July 15, 2026
