Overview

GoGuardian Admin provides five reporting surfaces that give administrators and tech directors visibility into student browsing behavior, flagged content, and activity trends across their organization. Each report serves a distinct purpose, and understanding when to use each one helps you get to the right data faster.

​

Understand Data Availability and Filtering

All reports in GoGuardian Admin share a common filtering system and a shared data availability window. Data availability: GoGuardian Admin retains report data for up to 6 months. Reports cannot be generated for dates outside this window. Date range: Each report can be filtered by a custom date range. The maximum range for a single export is 1 month. Shorter presets (single day, 1 week, 2 weeks) are also available. Org unit filtering: Every report can be filtered by one or more org units (OUs). Filtering by OU limits the data to users assigned to that OU. Leaving the OU filter set to the full organization returns data for all users.

​

Review Report Types

​

Dashboard Reports

The GoGuardian Admin Dashboard provides a high-level view of activity trends across your organization. Dashboard reports cover the following data types:

• Top Websites: most-visited web destinations
• Top Videos: most-watched YouTube videos
• Top Searches: most common Google searches
• Top Docs: most-accessed Google Docs
• Top Apps: most-used Chrome Apps
• Top Categories: most-visited website categories

Each data type can be exported as a CSV directly from the dashboard. Top Categories data is filtered in 1-week increments only. For step-by-step export instructions, see Review the Admin Dashboard.

​

Browsing Activity Reports

The Browsing Activity report is a CSV export of all student web activity for the selected org unit and date range. Each row in the export includes:

• URL and hostname
• Result (Viewed or Blocked)
• Date visited and time spent
• Content type (search engine or direct website access)
• User name

This report is useful for identifying browsing patterns at the organization level, investigating specific blocked or allowed content, and sharing activity data with district leadership. For export instructions and filtering options, see Review Browsing Activity.

​

Student Activity Reports

Each student has an individual activity report accessible from their profile page. Student Activity reports contain the same fields as Browsing Activity reports, but scoped to a single user:

• URL and hostname
• Result (Viewed or Blocked)
• Time spent and date visited
• Content type (search engine or direct website access)

Student Activity reports can be downloaded as a CSV or sent by email directly from the student’s profile page. Access the profile page by searching for the student’s name using Global Search in GoGuardian Admin.

​

Flagged Activity Reports

Flagged Activity reports are available from the Flagged Activity page in GoGuardian Admin. Each exported row includes:

• User name and email
• Public IP address
• Time accessed
• URL
• Flagged terms identified on the page

Use Flagged Activity reports to review content that triggered configured term alerts, share data with administrators outside GoGuardian Admin, or document patterns for district review. For instructions on reviewing flagged results, exporting data, and configuring notifications, see Manage Flagged Activity.

​

Exported Reports

Every CSV export generated in GoGuardian Admin is placed on the Exported Reports page (admin.goguardian.com/exported-reports). The page lists each report’s type, creation date, creator, and expiration date . From the Exported Reports page, you can download or delete any report. Reports may take some time to process after you request them. A system notification appears when a report is ready to download.

​

Understand What Reporting Does Not Cover

GoGuardian Admin does not currently support automated or scheduled report delivery. All reports must be generated manually. GoGuardian Admin does not provide device-level reporting for individual student devices. For device data, organizations using GoGuardian Fleet can export device records, including serial numbers, asset IDs, assigned status, and assigned users, from the Fleet portal. GoGuardian Admin does not provide a dedicated export for individual website traffic. To identify users who visited a specific hostname, use Global Search to find the hostname and review the associated user list. This data can be saved as a PDF using the print-to-PDF method described above. If you need a reporting capability that is not currently available, submit a feature request at ideas.goguardian.com.

​

Resources